Make sure you approve the physical inventory within a timely manner of it being submitted. This is important because items are being used and received during the time it takes to approve it. The sooner you approve the inventory counts, the more accurate it will be in the system.
Print the Inventory On Hand report to review the schools’ inventory before you approve it. This will help you to identify where you can transfer stocks instead of ordering them and where you should allocate commodities.
Note: Inventory
physical counts can be removed prior to being approved. On the School
Physical Counts screen, click the 
icon (Delete) next to an item
that has not been approved, or check the checkbox next to multiple items and
select Delete Counts from the 
(More) drop-down list.
1. Go to Inventory > Physical Counts > School Physical Counts.
2. Check the checkbox next to the applicable schools and select Approve Counts from the More drop-down list.